BLUEPRINT
Transition Meeting 2.0
Early Summer
Review GTSBE Process Book paired with transition documents. Set expectations that all detailed logistics planning will be conducted during the Summer.
Vision Board Party
Summer
A session where the board reflects on their goals for the term and set smaller goals for each month of the summer. Each board represents the parts of the work that will be completed that month. Boards are built before meetings and shared during the meeting. Vision boards show images of outcomes of the work and how it relates to the president's vision, to allow each eboard member to be more intentional about planning for outcomes, not just planning events and programs.
Show & Tell Props Points
Summer
A redesigned props point system that awards points publically within each zone for completing set goals by pre-set summer deadlines. More points would be awarded goals that are showed & told on time during the summer. A project management tool like Trello would be utilized.
Eyes Open Trello Session
Summer
A session where the board aligns on what is coming up and gives updates on what is on their to-do, doing, and done lists, using the Trello tool.
Cross-Pollination Mural Session
Summer
Collaboration session between the zone on upcoming events, using Mural(or another interactive tool ) for remote collaboration to get diverse contributions to the final plan.
Partner Planning Session
Summer
Design sessions with Partners to co-create corporate events with the sponsors. Sessions would include design thinking methods to support corporate sponsors to stay engaged.
Social Media Challenge Series
Summer
Challenge members to do fun challenges on social media in exchange for scholarships. Challenges will have an interactive component to encourage members to connect with each other.
Pre-Populated Event Reports
Summer
Partially pre-populated event summary forms that have space for attendee names, event goal recap, all the information that needs to fill into an event recap for monthly reporting
GTSBE Process Book
Summer
Exhaustive timeline of all GTSBE events/efforts from past years. Tells the story of each event for sponsorship purposes. It also tells details of planning and execution.
Committee Recruitment
Summer
Board members recruit a group of committee members and send each an invitation letter that has defined expectations.
Virtual Coffee Chat
Fall & Spring
Resume review, through getting to know you chats, day in the life calls.
Mix & Mingle
Fall & Spring
Opportunity for the board members to be paired with a member to build a relationship. Objective to find out what the goals of the members are, and gets members plugged into communities within GTSBE.
Membership Pulse Check
Fall & Spring
Mentimeter poll to gage membership expectations. These weekly polls would be designed during the summer and then used to collect attendance information & member feedback during the year.
Board Dinner Parties
Fall & Spring
Saturday night dinners with eboard. These can be at the home of a board member or at a restaurant. Food would be paid for by GTSBE to prioritize the importance of making time to bond with the board members.
End of Year Review
Spring
Eboard closes out the year by each creating summary presentations detailing how effectively their summer goals were executed.